Still in doubt whether to save the document remains in accumulated Filing Cabinet, or migrate to the fully digital data? following we describe the benefits of physical and financial terms how the digital data to give your company high efficiency.We know that the document printed by all staff in the office there is an archive for the benefit of each staff, each department and each branch. With a document that requires a lot of approval, usually in each part of the reflex will copy the documents that have been signed for archival purposes. Because if there are problems with such consent, the staff concerned may use it as the evidence.
But, that's begin the chaos. The documents accumulate to a licensing application. So in every department there are copies of the same document. Imagine this happens all the time with your office who have dozens or even hundreds of branches....
Let's see the real calculation, based illustration below:
It appears that an average of 1 GB hard drive capable of accommodating 64.000 (wow. .. sixty-four thousand) or 100,000 word page email page. Also can accommodate 17,000 to 20,000 image files. While today's computer hard drive, the average has been above 80 GB, which means it could accommodate 8 million pages of email ..... hmmmh, would you continue to use paper document? Then you want to save where millions of pages the document? Filing Cabinet? What is the Filing Cabinet needed to say for instance for the document that can be stored in a computer? Please count alone, but the result will not be much different from the table below:
Still not satisfied with the figures mentioned above, look at the benefits for your company's Digital Document: 
It appears that an average of 1 GB hard drive capable of accommodating 64.000 (wow. .. sixty-four thousand) or 100,000 word page email page. Also can accommodate 17,000 to 20,000 image files. While today's computer hard drive, the average has been above 80 GB, which means it could accommodate 8 million pages of email ..... hmmmh, would you continue to use paper document? Then you want to save where millions of pages the document? Filing Cabinet? What is the Filing Cabinet needed to say for instance for the document that can be stored in a computer? Please count alone, but the result will not be much different from the table below:
Document security is more awake
Security by user authority
No more data is scattered
No more data that is accessed by an unauthorized person
Audit report to document access
Security document from theft / fire / flood
Document search time faster
Fact: The cost of document search
30% of work time * Rp.900,000.- * 12 months = Rp. 3.24 Mi / yr / staff
Increased customer satisfaction
Saves document storage costs
Filling cabinet = ± 20,000 pieces = ± Rp.3 Mi
1 Terabyte = 21 Mi sheets (Tiff / Pdf, 50KB, B / W)
1 Terabyte = 1048 = Rp. 3,144 Bill (buy filing cabinet)
Saves document storage
1 Filing cabinet = ± 500 x 1000mm
Rental costs where 1 m² = ± Rp. 2 Mi / month = 2 Filling cabinet
1 Terabyte = 1048 cabinet = Rp1,048 Bi / month (rent)
Room archives can be used for office / practice.
It is all the advantage and benefit if we migrate to digital data. Of course, all office paper still needs data for the validity of the original data, but with the switch to digital data, then do not need all the data stored in the form of working papers.
I think you've got interested in the advantages offered by this Data Digitalization. At the next opportunity, we will discuss about the techniques and equipment needed to digitize your world, your workplace, your home, your office, your factory, your cooperative school even you ..... we will launch a service to help you enter the world Digital wisely either free or with a budget tailored to ability. Simply submit your question in the comments below, or you can also send email if the length to fswidianto@yahoo.co.id
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