As part of the process of digitizing, which alter the printed documents into soft copy of data, of course there are the supporting equipment to carry out the process. Type of equipment needed for example:
1. Scanner or machine printer / copier scanner equipped2. The program document for document handling solution3. Computer for the settings interface or compose and arrange documents4. Server / hard drive or other data storage equipment5. Network LAN (Optional)
Now, let's discuss one by one equipment.
1. SCANNER
1. Scanner or machine printer / copier scanner equipped2. The program document for document handling solution3. Computer for the settings interface or compose and arrange documents4. Server / hard drive or other data storage equipment5. Network LAN (Optional)
Now, let's discuss one by one equipment.
1. SCANNER
This machine is to "capture" hard-copy documents are usually in the form of paper documents or other media (photos, tracing the design, book etc.) and turn it into a soft copy of documents or digital documents, or so-called file. A good scanner that not only have sufficient resolution to save the document in detail. But also do so in a time fast enough so as not to waste time. It's funny if we intend to reduce document storage costs, but must add the cost of electricity because the scanners are used require hours.
Now, many printers and photocopy machines are equipped with scanners, some are black and white copier, even equipped with a color scanner. Thus, although only able to copy and print in black and white, but can produce color documents from scannya. Another advantage of the copier or copiers are usually reach the standard size A3. Means that many large documents that can be accommodated in a single scan. Also books can be scanned A4 width 4 times faster because scannernya can directly scan 2 pages at once back and forth (A3 size).
Some of the main types Sharp machine that can support a maximum scanning documents are:
Low Speed:AR-203E, AR-5316, AR-5516, AR-161, AR-206, AR-5520, MX-160D, MX-200D
Middle Speed:MX-258N, MX-318N, MX-363N, AR-M420U, AR-M450U / N, AR-M451U, MX-453N
High Speed:MX-M550U / N, MX-M503N, AR-620, MX-M850N, MX-M950N, MX-M1100N
Color MFP:MX-2300U/N, MX-2301N, MX-2600N, MX-3100N, MX-4100N, MX-4501N, MX-5501N, MX-7001N, MX-1100N.
only the AR-203E is not able to do the work in A3 size, limited to A4 or folio only.
only the AR-203E is not able to do the work in A3 size, limited to A4 or folio only.
2. PROGRAM SOLUTIONS DOCUMENT
2a. Sharpdesk
Sharp document solution has several programs ranging from storage systems, and system workflow / approval. For document storage solutions for every purchase of Sharp machine, now equipped with a very powerful package of documents named SHARPDESK. That is, by buying a Sharp copier equipped scanner, then in fact you no longer buy their engines, but also mini-system for the handling of personal documents. Because sharpdesk able to handle jobs which include storing, searching, index, combining various types of files into a working document, to convert the file into a different document formats, and compress or shrink the file size becomes smaller so that the document be easily moved, stored or transmitted via electronic mail / email. To more clearly recognize Sharpdesk, please click here ...
2b. Redmap
When Sharpdesk is a personal document management solution, which only handles data in a personal computer, the data handling a wider and greater use of special programs designed for the Sharp machine REDMAP.Redmap handle large documents and data server capacity limitations only. In Redmap, machine equipped Sharp Sharp-OSA architecture capable of performing scan documents and save them directly to the server without the help of the mediation of a PC. Thus, Sharp copier equipped with OSA, is perfect with a powerful Redmap. To understand how Redmap work, please click here ...
2c. Quickflow
QUICKFLOW is another document management solution that is affiliated with Sharp. If Sharpdesk and Redmap handle document storage, then Quickflow handle documents that move from one process to another process. Preview the document moves in the workflow instance in the application process credit application. Data or documents from applicants, processed by the sales counter or marketing, then surveyed on the spot and the result into the credit analysis process. For large size or a particular credit, this document still must pass through another permitting process starting from the head / supervisor of credit, head of the branch to decision makers at headquarters. Quickflow handle these processes through distribution of documents electronically, so that all actors involved, no need to wait for paper documents present on his desk for signature. Quickflow also avoid wasting paper, because each part no longer need to store copies of documents that have been approved in their respective parts as evidence. Even quickflow enable decision makers to provide long-distance approval so that customers do not have to wait too long to get the approval of every decision-makers.
2d. Computer Answer Sheet (LJK)
Still remember with compatriots exams UAN (National Examination), or old school exams as well as SIPENMARU/UMPTN? There are similarities in these examinations, the paper answer is usually filled with 2B pencils that contain circles or elip to choose 1 of 4 or 5 answer by blackened. This method is not practical for candidates, but to be conducted simultaneously, then become a problem for the examiner to examine the answer sheets and provide value within a relatively short time. Therefore, such tests are usually checked through a program of high quality scanner that instantly analyze and provide an assessment. Now, even more areas that require Computer Answer Sheet for everyday purposes. One of them, of course, not far from General Deuteronomy problem, but now in a much smaller scale such as test / daily tests. Or other applications for electricity meter reading and other answer sheets. For this reason, Sharp is now provided through the addition of the optional ability to conduct courses specific to the assessment of this Computer Answer Sheet. To more clearly understand this program, please click here ...
3. COMPUTER
Looks like this should be discussed more in here, because first, I considered stepping parties who are competent in this case, and second, who's day has never know computer? So long as you have available a computer with minimum specifications have Windows 2000, sufficient RAM and minimum 40GB hard drive, then prepare yourself to advance to the next stage; Server / Hard Drive.
4. DATA STORAGE
Same as in item number 3 above, or hard drive problems Server is the domain of IT people, so here is not discussed further. However, in relation to Item No. 1 on the scanner, we will try to discuss about some type of engine that is equipped with Sharp's hard drive for storing digital documents. Some types, such as the MX-2600N is equipped with 80 GB hard drive that can store up to 5500 images. It's been more than enough to store personal images for small and medium businesses.
5. NETWORK (LAN / WAN)
The fourth components of the above actually enough for the digital migration process for your business. However, if covering a large firm with many users, certainly not efficient if each had its own digital documents. Finally, an integrated digital data storage system is absolutely necessary to serve the tens, hundreds or thousands of digital data so that users can save digital data storage space and ultimately cut the cost of purchasing components such as servers, hard drives and so forth.The machines are manifold, especially Sharp MX-xxxN, where the code "N" on the last digit indicates the Network, has been included is the ability to operate in either a medium-scale networks and large scale. Sharp equip themselves to operate in the network in terms of data security, user access and other security. So Sharp machines are excellent machines for working in a network full of potential problems in data security.
Similarly, support equipment digitalization has been discussed in brief. If you have plans to migrate to digital data without having to invest start from scratch and using the assets as well as the existing system, please contact us by email or sms to our numbers. Hopefully we can help you to act wisely.
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